PRESENTER FREQUENTLY ASKED QUESTIONS
On behalf of The Pharmacy Guild of Australia, thank you for agreeing to participate in Pharmacy Connect.
To help make your speaking experience as simple and trouble-free as possible, we have developed answers to ‘Frequently Asked Questions (FAQs) for Presenters’ below.
Need help applying for CPD? Call us on 07 3144 3606 or email firstname.lastname@example.org.
1. PRE-CONFERENCE – EVENT DETAILS
What is Pharmacy Connect?
Pharmacy Connect is an annual national conference hosted by The Pharmacy Guild of Australia’s New South Wales Branch. The event offers attendees pre-conference workshops, a two-day education program, a trade exhibition featuring 50 trade stands, a Welcome Reception and Cocktail Party/Gala Dinner.
The event is designed to meet the need for an industry conference that allows pharmacists, business owners and the wider sector to stay abreast of changing regulations and new business opportunities in the second half of the year.
This year’s conference theme is ‘Building Better Pharmacist-Patient Connections’.
Who attends the event?
Pharmacy Connect attracts pharmacists, pharmacy owners, pharmacy staff, pharmacy group executives, pharmacy managers, interns, students and industry representatives.
When and where is the conference being held?
Pharmacy Connect 2021 is taking place on 2-4 September at the Hilton Sydney, 488 George Street, Sydney.
2. PRE-CONFERENCE – SPEAKER INFORMATION
If I require accommodation, how do I book this?
If accommodation has not been arranged by your session sponsor or The Pharmacy Guild of Australia, you can book accommodation here. Special conference accommodation rates have been negotiated with the conference venue.
Do I need to register for the conference?
Yes. All speakers are entitled to a complimentary day registration on the day of their presentation (unless otherwise advised by the Event Manager). If you wish to attend the whole conference you may upgrade to a Full Registration for a discounted rate. To register please complete the online Speaker Registration Form by Friday, 30 July. A link to your individualised form has been emailed to you by the Event Manager.
Will my session be published or made available to delegates after the conference?
Each conference session will be recorded and provided in the online session recordings, which are emailed to delegates and session sponsors post-event. If you do not wish for your session to be recorded, please indicate this on the online Speaker Registration Form which has been emailed to you.
Which audio visual tools will be available for my session?
The following audio visual equipment will be available in your session room:
- lectern & microphone
- lapel microphone
- laser pointer
- dual projection screens
If you require additional audio visual equipment, please advise the Event Manager.
Will I be provided with a PowerPoint template for my presentation?
Yes. A PowerPoint template, which you are encouraged to use for audio visual consistency, will be emailed to you. If you have not received this please contact the Event Manager.
If you do not wish to use the template, please create your presentation in widescreen format (16:9).
Do I need to allow time for questions when preparing my presentation?
Yes. Speaker should allow for and factor in five minutes at the end of their presentation for questions. (i.e. 40 minutes presentation plus 5 minutes for questions)
Please note: Sessions which are CPD accredited must include time for questions from the audience.
How much time do I have to present?
All sessions have been allocated 45 minutes. To ensure sessions run smoothly and as a courtesy to other speakers, please restrict your presentation to this timeframe.
When is my presentation?
To view your presentation day, time and session room, please download a copy of the latest program here.
3. PRE-CONFERENCE – CONTINUING PROFESSIONAL DEVELOPMENT (CPD) ACCREDITATION
What if I need to make changes to my PowerPoint presentation after I submit it?
The CPD accreditation review process will be undertaken on any material submitted up to 6 August 2021. Any materials submitted after this date will not be accepted for CPD accreditation.
Making major changes to a PowerPoint presentation is not recommended as this may affect the accreditation status of the session. Any presentations which are changed post CPD accreditation will need to be reviewed again. If you need to make any changes to your material after submission, please contact the Events Manager to discuss further.
Can I get help with submitting my application?
Yes, The Australasian College of Pharmacy is pleased to offer all speakers access to pharmacists who can assist with the application process and answer any questions, free of charge. Please contact the Events Manager for further information.
What is involved in the CPD accreditation process?
For a session to be eligible for CPD accreditation certain material (as outlined below) must be submitted. Once you have submitted the required material, The Pharmacy Guild of Australia will review the session information against the criteria described in the Accreditation Standards for Continuing Professional Development Activities. If further information is required from the presenter, the Event Manager will be in contact.
Is it compulsory to apply for CPD accreditation for my presentation?
All presenters are strongly encouraged to apply for CPD accreditation. Sessions with a predominately commercial and promotional focus (e.g. advertorial and product-based sessions) are not eligible for accreditation. If you have any queries regarding this, please contact the Events Manager.
What is CPD accreditation?
Each year, pharmacists must earn a specified number of CPD credits to maintain registration. The accreditation of sessions allows pharmacists to gain CPD credits when they attend accredited sessions. In our experience, sessions which have been accredited for CPD credits are more likely to attract a higher number of delegates.
Which documents and material do I need to submit for my session to be CPD accredited?
1. Completed CPD Accreditation Application Form for each presenter – this form allows speakers to disclose any conflicts of interest and also provides a checklist of items required. Download this form here.
2. Final PowerPoint presentation on individualised template – as mentioned above, you have provided with a personalised PowerPoint template for your presentation. If you do not wish to use the template, please create your PowerPoint slides in 16:9 format (widescreen) to fit the screen size.
3. Learning objectives – please supply three (3) learning objectives you want the audience to take away from your presentation. These should be specific, actionable and measurable i.e. after completing this CPD activity, pharmacists should be able to …., but should also be as broad as possible.
4. Handouts/instructional material (if applicable).
5. Assessment questions (Multiple Choice Questions/MCQs) – presenters must submit 4-5 questions for a 45-minute presentation.
MCQs answers must:
- Relate to the above learning objectives you want to provide to the audience
- Have four (4) plausible answers (A-D) – answers to be provided
- Not include ‘true / false’, ‘all of the above’ and /or ‘don’t know’ answer options
- Be covered in the content of the presentation (i.e. not new or additional to the presentation)
- Be of sufficient difficulty and not answerable unless the participant has attended the session
Overview of documents to be submitted:
|Speaker Registration & Agreement Form||Friday, 30 July 2021|
|Completed CPD Accreditation Application Form for each presenter||Friday, 6 August 2021|
|Final PowerPoint presentation on template*||Friday, 6 August 2021|
|Learning objectives you want the audience to take away from your presentation
||Friday, 6 August 2021|
|Handouts/instructional material (if applicable)||Friday, 6 August 2021|
|Assessment questions (Multiple Choice Questions/MCQs) with correct answer highlighted – 4 – 5 questions are required||Friday, 6 August 2021|
*For presenters not applying for CPD accreditation, this is due on 27 August
Session material submitted after 6 August will not be eligible for CPD accreditation. Please submit to email@example.com.
What are the guidelines for developing a presentation for accreditation?
- The presentation should state the justification for its purpose e.g. new medicine, product, service, guideline, regulation etc or evidence of gaps in pharmacist knowledge, skills, abilities or service delivery
- Each of the stated learning objectives must be assessed by at least one (1) of the required number of MCQs
- Current and complete references must be included in the presentation, where applicable
- Content should be free of commercial bias and have no promotional content
- Content should be relevant and contemporaneous to the pharmacy industry
- Content should be a critical evaluation of the available literature e.g. limitations of the quoted literature should be declared etc
- When referring to available products, both active ingredient and brand names must be used to achieve a balanced presentation e.g Ibuprofen (Nurofen™, Advil™, Brufen™,Rafen™) is indicated for the management of mild pain. The same applies for the use of pictures/images of a certain product (e.g. Nurofen™) – the pictures/images of the other brands must also be included (e.g. Advil™, Brufen™, Rafen™)
- When referring to a product or service it must be presented in a way which outlines the overall concept rather than an individual product and/or service, e.g. discuss a pharmacy adherence program concept, rather than a specific service such as PDL, GuildCare etc.
- The presentation content must cover information for the assessment questions that will be asked of participants when seeking CPD points
- Content development must have significant input from a pharmacist and/or subject matter expert, to ensure relevance to contemporary pharmacy practice
- The content and method of delivery must promote effective adult learning principles, i.e. adult learners:
o want learning experiences that are relevant, meet their needs and help the achieve their goals
o are independent, self-motivated and self-directed
o apply their diverse life experiences and knowledge to new learning, using problem solving, reflection and reasoning
o need learning experiences to be practical and related to their lives and work
o seek learning experiences that could improve their job satisfaction, self-esteem, quality of life, personal growth and development
How will I know when my presentation time is up?
Each session has a Chairperson who will advise you when you have five (5) minutes left in your session. Once again, to ensure the sessions run smoothly and as a courtesy to other speakers, please restrict your presentation to the allocated timeframe.
Do I need to bring a copy of my presentation with me?
Yes. Although we will have your presentation loaded and ready for you on arrival at your session, we request that you bring an additional copy on a USB on the day of your session as a precaution.
Is there parking available at the venue?
Yes, Hilton self-parking is available at Secure Car Park for a cost of $55.40 per day per entry (prices may change without prior notice). Car park access details are as follows:
- Enter Secure Parking via the driveway at 255 Pitt Street. Once you turn left onto driveway, follow the down ramp on the righthand side to the underground car park. Make sure to enter Hilton/Secure parking, not Wilson Parking.
- At the boom gate, collect 2 tickets from the machine (the button only needs to be pressed once) and wait for 2 tickets to be produced.
- Proceed through gate and follow the signs around to the right, pulling up at the stop sign where an attendant will be waiting to park your vehicle.
If there is no attendant and you must leave your vehicle, PLEASE LEAVE YOUR KEYS IN THE VEHICLE
- As parking is complimentary for speakers on the day of their presentation, please collect a parking voucher from the registration desk on your arrival at the conference
What happens if I am running late?
If you are running late for your session, please call the Pharmacy Connect Event Manager, Emma Fernance, on 0402 427 691. Emma will liaise with the session Chairperson and develop a contingency plan for your presentation time.
If I arrive early, will a quiet space be available for me to run through my presentation?
Yes, a meeting room will be available with tea, coffee, water and light refreshments will also be available.
When should I arrive at the venue for my session?
Please arrive at the conference at least 60 minutes prior to your session and advise staff at the Registration Desk that you are onsite.
Following your presentation you are free to leave the session room, unless arrangements have been made with your session sponsor to remain until the end of the session block.
What measures will be taken to ensure that the event is COVID Safe?
The Pharmacy Guild of Australia is committed to the health and safety of all Pharmacy Connect attendees. Considerable planning is taking place to ensure Pharmacy Connect is safe for delegates, exhibitors and staff.
Pharmacy Connect 2021 will operate under the Hilton Sydney’s COVID-19 Safety Plan, which is available on request.
For more information on the measures which will be implemented for the safety and wellbeing of staff and attendees, click here.
For any speaker related questions before, during or after the event, please contact:
Pharmacy Connect Event Manager
P. 0402 427 691